Many companies have relocated, whether moving their headquarters, expanding, or transferring to an entirely new city, state, or part of the country, or changing office spaces to a new commercial building. Whatever the case, relocations are on the rise, with nearly 9% of corporations relocating, according to the U.S. Bureau of Labor Statistics.
If your organization or office is relocating soon, you’ve likely been a part of the daily hustle and bustle to get things prepped for the move. From coordinating the moving company to packing up assets, a relocation has many moving parts and can be overwhelming, especially when you’re juggling your daily to-dos in addition to the relocation.
With the help of one of our most trusted partnerships, FourSpoke, we’ve been helping organizations relocate for decades, assisting with all relocation needs. Continue reading for an office relocation checklist for companies looking to relocate, to make your relocation a bit easier.
Relocation Checklist
While relocating, it can seem like there’s a never-ending to-do list that multiplies as the days get closer. Below is a relocation checklist that will hopefully help make the process easier, organized in phases:
Before the Relocation
There’s a lot to coordinate before relocation day, so it’s important to check the following off to ensure you’re on track for relocation day:
Set clear goals
Set a relocation budget
Secure the new location with an arrival date
Hire a commercial moving company to transport assets
Coordinate packing of assets (determine whether the moving company, employees, or a third party will pack)
Back up data on all equipment before packing it
Schedule internet setup for the new location
Create an inventory checklist of all assets
Develop a plan for all employees that outlines expectations, moving dates, and other helpful information about the relocation.
Relocation Day
The big day requires a lot of planning to ensure everything goes smoothly. Below is a checklist for the actual relocation day to ensure nothing is overlooked:
Communicate with the commercial moving company that everything is scheduled and running smoothly.
Ensure all boxes are accounted for before being transported
Final walkthrough of the now vacant location
Walkthrough of the new location
Inspect the new location to ensure everything is operating well
Ensure all boxes that were transported are accounted for before signing off with the moving company
After the Relocation
Congratulations on getting the majority of the relocation process done! There are still some post-move things to check off your list. Below are some things you’ll want to complete after the relocation:
Unpack and organize all equipment, furniture, and other assets
Ensure everything is operational
Install any new furniture
Discard all packaging and boxes
Celebrate!
Congratulations on completing your relocation! Now that it’s behind you, it’s time to enjoy your new space and let your employees settle in as they adjust to their new surroundings.
How SPACESINC Can Assist with Your Relocation
Do you have too many day-to-day tasks and feel overwhelmed by the entire relocation process? No matter the size of your organization, SPACESINC can help by teaming up with our partner, FourSpoke, our in-house installation company that provides exceptional relocation services, handling all of your precious assets and safely delivering them to your final location.
From relocation strategy, secure and specific packaging, strict guidelines, and communication, to transporting furniture and modular walls, we offer a regional and national relocation service that protects your belongings. We’ll handle all the logistics, including everything included in this office relocation checklist and beyond, helping you rest assured that our team cares for and safely transports your assets.
Budgeting for a commercial office fit-out can be overwhelming, but it doesn’t need to be. Hiring a commercial interiors provider like SPACESINC keeps your commercial office fit-out organized and successful. Our team of experts takes a consultative approach to understand your challenges, needs, and goals.
Trust SPACESINC to Help with Your Commercial Relocation
Our entire team would love to assist with your commercial relocation and can provide exceptional service throughout the entire process. Aside from offering relocation services, we also offer these other workplace solutions, perfect additions to your new space:
- Functional workspaces
- Flexible conference rooms
- Individual workstations around the office
- Sound masking
- Beverage stations
- Cozy workspaces
- Demountable (movable) walls
- Prefabricated Furniture Walls
- Pre-manufactured Construction Materials
- Glass Walls
- Ergonomic office furniture
- Project services
- & so much more!
Take a look at our portfolio for some inspiration and learn about individual projects that transformed workspaces into creative, collaborative, and productive environments for modern offices.
Whatever your office’s needs, SPACESINC will design and build an innovative solution that creates the perfect environment to foster creativity, including relocation assistance. We’re ready and excited to serve you – get in contact with our team to get started today!
